Leaving a job? Here are tips for writing a farewell e-mail from
workplace and business etiquette experts Donna Flagg and Colleen
- Be graceful, positive and appreciative. Thank everyone for the
experience. "I realize a lot of people aren't happy to be writing
these e-mails," Flagg says. "Suck it up and find something
positive to thank people for. These things follow you. You want to
remain the consummate professional."
- One size does not fit all. Think strategically about who
you're sending it out to and what's appropriate for that audience.
- Avoid sharing too much information. Don't feel like you need
to explain what happened or what went wrong.
- But it's OK to explain why the position was eliminated if it
is not performance-based.
- Write the e-mail when you're in a good frame of mind then
think about it overnight. "If you read it five years from now, you
don't want to wonder what you were thinking," says Rickenbacher,
author of "Be On Your Best Business Behavior."
- Keep it brief. If you have someone particular to thank, send
them an individual note or e-mail. Don't include a long list of
thank yous in the group message.
- Use humor only if it's appropriate to your personality and the
- Avoid emoticons or pictures.
- Avoid clichDes like "The time has come" or "It is with a
- Looking for a new job is a different issue and is
inappropriate for a mass departure e-mail. Network separately.